The Add/Drop Period is the timeframe a student may adjust their schedule without any academic or financial penalties. The following schedule represents important dates for the academic year.

Adding A Course

Students may add courses during the Add/Drop Period, provided that there is space available in the course and the student has satisfied all requirements. Student charges will be adjusted and a revised bill will be generated. Payment in full is expected as of the date of enrollment unless prior arrangements have been confirmed with the Bursar.

Dropping A Course

Dropping a course is defined as a reduction in course load while remaining enrolled at MCP and within the Add/Drop Period. All requests to drop a course within the Add/Drop Period must be coordinated through the Registrar.

Withdrawal From A Course

Withdrawing from courses is a reduction in a student’s course load after the Add/Drop period, while remaining enrolled at MCHP. There are important academic and financial impacts from withdrawing from a course or the college:

A student may withdraw from a course at any time. If the student withdraws after 60% of the semester, the student will receive a grade of “F” in the course which is calculated into the GPA. Before the 60% mark, the student will receive a grade of “WP” withdraw pass or “WF” withdraw fail. These grades will not be calculated into the GPA; however they will be reflected on the official transcript.

At the end of every semester, the Registrar will notify the Financial Aid Office of any students who have received a grade of “F” in a course. A determination will be made within 30 days of the end of the payment period (semester) on whether or not the grade was earned or if the student dropped without notification.

The Registrar will notify all appropriate staff of any student status change.

In accordance with Federal regulations, financial assistance may be adjusted for any aid recipient whose status changes during the semester. A portion of financial aid may be returned to the Title IV programs as required by using the U.S. Department of Education’s methodology.

PELL Recalculation Policy:

Federal PELL Grant award amounts will be based upon enrollment status 14 days after the end of the add/drop period. At that time, if the number of credits enrolled is different from the student’s initial enrollment, the Federal PELL Grant will be adjusted from the original PELL grant award. No further adjustments to the Federal PELL Grant will be made after that point.

Federal PELL Grants awarded initially after the add/drop period will be based based enrollment at the time the award is determined. No further adjustments to the Federal PELL Grant will be made after that point.

Academic Year: Enrollment status is determined according to the following table.

Tuition and fees are reduced in accordance with the following schedule when courses are dropped. Withdrawal in first three weeks may result in a refund to the student. MCHP Scholarships will follow the same percentage chart for funds earned and eligible to keep by the student. Direct Subsidized and Unsubsidized loans and other Title IV funds may be returned as required by the Return of Title IV Funds calculation.

For purposes of calculating standard tuition adjustments, the attendance period begins on the opening day of scheduled campus courses per the official academic calendar, includes weekends, holidays, and snow days, and ends on the date the student notifies the Registrar that she/he is withdrawing.

For purposes of calculating non-standard tuition adjustments, the attendance period begins on the start date of the course as specified on the course schedule, includes weekends, holidays, and snow days, and ends on the date the student notifies the Registrar that she/he is withdrawing.

The Bursar’s Office will send the student a detailed statement indicating any amounts due the College or amounts due the student as a refund.  The statement will include the expected due date for any amount due back to the College for return to the Federal Programs (if applicable).